The 3rd step in the Scope Management knowledge domain is the Define Scope Process. It follows Collect Requirements Process and Plan Scope Management Process. The PMP Scope Management, as described in PMI certification training describes, defines the work required and ensures that only this work is completed. The scope of a project defines what will be delivered during the project. Scope Management is dominated by the Define Scope Process. This process determines the scope of the project.
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Let’s now take a closer look at the Define Scope Process.
What is the purpose?
According to the PMP exam training the Define Scope process’ primary concern is to determine what is included in the project and its deliverables. This process serves the main purpose of defining the project’s boundaries, outlining the work required throughout the project, and defining the key deliverables. The Define Scope process defines the scope of the project.
What are the 3 Main Documents?
To define scope for a project or product, the Define Scope process uses three main documents. Let’s take a look at these three main documents one-by-one.
The requirements documents created during the collection of requirements are the first. The project requirements are the foundation of the project scope. The requirements are gathered and then evaluated to determine the scope of the project.
The project charter is the second major document. The Project Charter describes the high-level project scope and high-level risks. It also identifies resources that have been assigned. Project charter can also be used to help define the scope of a project.
Information about risks, assumptions, or constraints is the third and final main document. Project outcomes are directly affected by risks assumptions or risks.
Consider the possibility of earthquakes if you’re working in an earthquake-prone area. You might need to use more material, which will increase your cost but make your building more resistant to earthquakes. The scope of the project will also be affected by assumptions and constraints. It is important to highlight the limitations of the budget when planning for a project. Either the scope must be reduced, or an additional budget must also be planned.
What analysis should be done in the Define Scope Process
Product analysis is performed during the Define Scope process to create a detailed scope at the end. Product analysis analyzes the sponsor’s or customer’s objectives and product description. It is possible to produce tangible project deliverables after the analysis. Because customer expectations and requirements are only explanations or statements. These must be addressed after evaluation. Once these deliverables are produced in the project’s scope, customer acceptance must then be obtained.
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