According to industry statistics, less than 1/3 of projects are completed on-time and within budget. This doesn’t have a to be. A project manager’s job is one of the most difficult in any industry because of this high failure rate. These 6 stages are the most common for failed projects: Stage 1: Enthusiasm
Stage 2: Disillusionment
Stage 3: Panic, hysteria
Stage 4: Hunt for the guilty
Stage 5: Punishment for the innocent
Stage 6: Reward the uninvolved
Project managers must monitor progress and identify potential problems to prevent a project spiraling out of control. A project plan can take anywhere from a few days up to several weeks. However, keeping a project on track takes at most five times as long. Project managers spend most of the time making sure everything is going smoothly. This is how they do their job. Watch out for bottlenecks
The bottlenecks are one or more resources that limit your ability to accomplish a lot. If your marketing team can create a thousand ads in one day, but your creative team can only create a handful of landing pages, then you will have a backlog that will cause conflicts between departments. The quality of work will suffer as creatives will cut corners to clear the backlog. This will lead to a decrease in conversion rates and make your work less meaningful. If there are too many tasks in the QA backlog, a developer or marketing department could step in. How can you tell when someone is in need of help? You can limit work in progress (WIP) by intentionally limiting it. By limiting the number and complexity of tasks that people can work on simultaneously, you can avoid work pileups which can lead to bottlenecks. This may sound counterintuitive, but it is true. Everyone should be able to work on a single task and perform at their full potential. However, too much work can lead to problems. Developers often multitask while waiting for QA to finish. This leads to more work for QA later on. The work will continue to pile up until the QA has a huge pile of incomplete work that cannot be shipped. A coxswain is the person at the back of the boat shouting “row, row… row!” in competitive rowing. He coordinates all activities so that rowers are rowing at the exact same speed. If one rower is more successful than the others, the boat will start to swerve and slow down. This means that extra power and speed can actually slow down the boat. The same thing applies to projects. The same applies to projects. Instead, you will get: A shorter lead time (the time it takes for the task to be initiated and completed).
It is constructive frustration that drives improvement. If people complain about not having enough work, it is a clear signal that you need to speed up the process and give a reason to ask management/clients for more resources.
Better quality.
As Little’s law shows, a longer lead time means poorer quality. A six-fold increase in average lead times results in a more than 30-fold increase of initial defects. The longer average lead times are directly related to more work-in-progress. You can improve quality by reducing and then limiting WIP. ActiveCollab allows you to monitor the number of tasks in your In-Progress task lists and take appropriate action. You c